Gas safety certificates

Annual checks and landlord records

Frequency: Every 12 months

The Gas Safety (Installation and Use) Regulations 1998 require landlords to maintain relevant gas fittings and flues safely and arrange safety checks at intervals of no more than 12 months. The checks must be undertaken by a Gas Safe registered engineer. Maintenance and the annual check are related but separate duties; a completed safety record is not a substitute for necessary servicing or repairs.

Give existing tenants a copy of the landlord gas safety record within 28 days of the check, and give new tenants a copy before they move in. Keep the records for at least two years. Different arrangements can apply to displaying records for certain short occupations, so check current HSE or GOV.UK guidance rather than relying on an informal notice.

A renewal check can normally be completed up to two months before the existing deadline while retaining the original anniversary date, provided the relevant conditions are met. This flexibility does not extend an overdue deadline. Keep the previous record so the anniversary can be established. Northern Ireland has separate legislation, and local requirements should also be checked where relevant.

What the engineer checks

The engineer checks the relevant appliances and flues for safe operation, including matters such as ventilation, flue performance and safety devices where applicable. The exact checks depend on the appliance and installation. Tell us about boilers, gas fires, cookers and any appliances in shared areas so the engineer can confirm the intended scope before attending.

A landlord is generally not responsible for checking a tenant's own gas appliance, but responsibilities for associated pipework and flues still need consideration. Do not assume that an appliance is outside scope simply because it is rarely used. A disconnected installation or unusual ownership arrangement should be discussed with a qualified engineer.

Unsafe findings and urgent concerns

If the engineer identifies an unsafe situation, they will explain the classification and necessary protective action. An appliance may need to be disconnected or kept out of use. Do not use it again until a competent person confirms it is safe. Peachtree can coordinate proposed remedial work, but a failed or unsafe finding cannot be resolved by simply issuing replacement paperwork.

If you smell gas or suspect a leak, do not wait for a routine certificate appointment. Avoid naked flames and electrical switches, leave the affected area and contact the appropriate gas emergency service from a safe place. For suspected carbon monoxide exposure, move into fresh air and seek urgent medical assistance.